A major part of my work would take place in the management, planning stages, implementation & monitoring the following issues are includes but not limited to:

HUMAN RESOURCE MANAGEMENT:

• Human Resources:

  • Development of HR & Admin policies and procedures and oversee implementation of the same

  • Salary & wages administration and benefit programs, Payroll & Payroll management

  • Handle disciplinary procedure & actions and ensure the best HR policies and practices to reduce grievances.

  • Personnel records/ documentation

  • New hire, orientation program; exit interview program

  • Position posting, screening and interviewing candidates with selection & providing necessary training

  • Look after the personnel affairs including job analysis, performance appraisal, confirmation, promotion, salary re-fixation, increment etc

  • Coordinate Employee programs and activities

ADMINISTRATION:

• General Admin, Store, Transport & Security:

  • Responsible for overall admin aspects of the Company in staffing, facilities, communications; Transport pool, Security & Database management; requirements fulfillment, purchasing, shipping/ receiving, etc.

  • Facilities management & Inventory control besides monitoring the day to days regulatory requirements and ensure against all formalities and conditions are adequately being handled by the concerned departments.

  • Correspond and have liaison with various govt. and non-govt. offices, law enforcement agencies and maintain relations with whom we have business relations.

  • Coordinate with District Correspondents, International Correspondents, Camera persons, Bureaus & other offices

  • Coordinate to look after & maintenance of vehicles, checking log- books and get fitness, insurance, route permit etc. including renewal of Company’s various license, permit, insurance policy, membership etc done in time

  • Providing necessary support services & other employees services

  • Liaison to Company attorney for legal aspects as and when required

  • Budget development and management

  • Staff and member travel & Visa related issues

  • Maintaining Confidential records of the Company.     

OTHER DEPARTMENTS:

• BO&E, S&M, Purchase & Supply:

  • Ensure that all workings are produced in a correct, cost effective and timely manner in alignment with specifications and quality requirements

  • Contribute to short and long-term organizational planning and strategy as a member of the management team

  • Locate vendors of materials, equipment or supplies, and communicate with them in order to determine product availability, terms of sales etc.

  • Prepare comparative statements & process requisitions beside issue of work/ purchase orders.

  • Participate in the development of specifications for equipment, products or substitute materials.

  • Maintain relations with employees, suppliers, freight forwarders, C&F agents & customs

• BOARD OF DIRECTORS:

  • Liaison to Board of Directors including attending all Board meetings, taking official minutes, contract/ arrange for hotels, meeting space, meals, travel, etc. Responsible for arrangements for Annual Business Meeting, other meetings, international dignitaries, international representatives to the meeting etc.